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6 Advantages of Using a Document Management System in Healthcare
Every day, hospitals, clinics, and private practices must manage many medical records and billing information. Physicians must keep patient medical records and recordings, including those of deceased patients, for at least ten years from the d
By
Apac CIOOutlook | Monday, January 31, 2022
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Fremont, CA: Every day, hospitals, clinics, and private practices must manage many medical records and billing information. Physicians must keep patient medical records and recordings, including those of deceased patients, for at least ten years from the date of the patient's last visit. So, why should healthcare organizations bother with document management systems? Here are a few reasons why replacing paper-based processes with electronic ones is good.
Easy to Implement and Manage
The operation of a DMS is straightforward: paper documents are generated or brought into the office, clinic, or hospital and scanned into the system. Each scanned copy is indexed and attached to an existing electronic patient record or created from scratch.
Enhanced Productivity
By simply entering a search term into a DMS, you can reduce its time to access patient files. Each document converted to an electronic form is assigned a unique identifier (usually an index number) and can be found using various search terms.
Removes Human Error
When dealing with large amounts of paper documents, mistakes are unavoidable. In addition, too much paper leads to clutter, which increases the likelihood of misplaced or lost files and documents. As a result, a Document Management System aids in the reduction of adverse drug events, such as incorrect medication dosage.
Increases Patient Satisfaction and Care
Converting paper documents to electronic forms frees up time for physicians and administrators to focus on patient care and value-added activities. Less time spent searching and retrieving results in more time spent tending to the needs of patients. As a result, patient satisfaction rises.
It is Simple to Integrate with Existing Systems.
Most office systems can be easily integrated with a DMS. Optimizing your current hardware and software to allow you to access these documents right away.
Reduces the Possibility of Damage
On-site storage of paper documents and patient medical records can be dangerous. Paper documents can be destroyed by fire, flood, and natural disasters such as severe storms, and there is no backup.
