Making the Best of Remote Work with Efficient Resource Allocation

By Apac CIO Outlook | Friday, July 31, 2020

Fremont, CA: Every business needs to remain profitable and competitive, and this is possible only if there are quick responses to customer demands. The support team is an organization's number one resource. A support team plays a vital role in helping the business thrive and remain productive. These teams require resources to deliver and complete projects on time. However, resource allocation is an area that needs to be dealt with strategically. An effective resource allocation is where the necessary tools are provided for remote working while matching each team member's skill sets to the right tasks.

With resource allocation, companies can plan, assign tasks, and manage projects effectively. Teams need to be handed a proper breakdown of functions. Inform them of the expected duration of a job and deadlines. Ensure transparency in the allocation of tasks with the performance of each individual being made visible. Proper resource allocation provides flexibility, increased productivity, time management, staff motivation, strategic planning, workload management, and risk elimination. With the right resource allocation, remote team managers can be proactive and identify which team member is overloaded and who's available to work on the next task. This helps complete projects faster and also facilitates the future planning of new projects.

Remote work has become increasingly popular in recent years. Given the outbreak of the COVID-19 pandemic, organizations have been forced to adopt remote work options. For a remote work environment to be successful, organizations need to ensure that remote work teams have the right tools, such as communication systems, collaboration tools, file sharing, video conferencing, computers or laptops, and more.

However, allocating resources to remote work teams alone is not enough. Companies need to optimize distributed workflow using asset management software to track and assign tasks evenly to ensure project success. Executives need to understand the availability of resources and their possible limits. Determine the team's availability before allocating resources and ensure that they are not preoccupied with multiple projects. Keep an eye on the team's overall calendar, including their time off, public holidays, and sick leaves. Knowing when a team is available can make all the difference in getting the project delivered within the set time. Clear communication with the team will increase efficiency by helping make appropriate decisions on resource allocation.