Qavar: Experience a seamless transition from a traditional paper-based system

Ashoe retailer was aiming to solve a business challenge they faced each day – their time-consuming document handling process. Simply put, this retailer wanted to digitize their paper documents and streamline their document handling process while reducing manpower and business resources. Looking to improve their situation, the retailer approached Qavar. Qavar, a Singapore-based technology company, provides end-to-end solutions that take care of the entire lifecycle of documents. Qavar Docs is their web-based workflow and document management system, designed to help businesses solve daily problems such as the one mentioned above.

In this case study, all existing paper documents were digitized and uploaded to Qavar Docs, allowing authorized personnel to search and retrieve the digitized documents with ease. Following the digitization, a customized workflow suited to the retailer’s business needs was created. This workflow facilitates the automatic upload of newly digitized documents to Qavar Docs in real time, and captures printed information while documents are being scanned. Finally, the captured information is then consolidated and processed before being integrated into the retailer’s existing ERP system. With this in place, manual data entry is no longer required, thereby reducing human error and saving the retailer many precious man hours.

Qavar Docs’ two key technologies, namely its workflow engine and its search and document- processing engine, allow you to easily reap the benefits of digitization. While the workflow engine enables you to be flexible when creating workflows to automate your business processes as seen in the case study, the search and document-processing engine enables you to search for your documents easily in a natural manner.

As a technology company, we believe in building technology for humans, and no matter how complex the underlying technology is, we design our solutions to be absolutely simple to the user from day one

Using a combination of OCR and intelligent post-processing algorithms built inside its powerful search engine, Qavar Docs can locate your document very quickly not only by its title, but also by its contents.

Eugene Ching, CEO at Qavar says, "Using Qavar Docs, our clients can just search for their documents based on how they remember them. That is how technology should work for you." The primary goal at Qavar is to deliver an intuitive and intelligent system that makes it easier for businesses to manage their business processes and documents, and provide an ecosystem of services to help a business manage the entire lifecycle of their documents, including digitization of existing documents, recurring digitization for new documents, on-demand and long-term document storage, retrieval and disposal. Qavar believes that with all these aspects well handled, businesses have more time, more space, and that would lead to them having more business.

“As a technology company, we believe in building technology for humans, and no matter how complex the underlying technology is, we design our solutions to be absolutely simple to the user from day one", states Ching.

In response to market demand, the company launched a cloud-based version of Qavar Docs, Qavar Docs Cloud, which is a highly scalable secure offering of the easy-to-use on-premise Qavar Docs. This gives businesses the ability to easily scale as their business and their documents grow. With virtually no storage limits, downtime issues, or maintenance concerns, the cloud version provides hassle-free document management in a cost-effective way.

Looking at the roadmap ahead, Qavar aims to build channel partners with system integrators from various countries in Southeast Asia, expanding its offerings to those countries. The company is specifically targeting the Malaysian, Indonesian, and Vietnamese market at present.