Tips for New Facility Managers to Excel at their Role

It is critical to understand the present status of the physical structure(s) and how all of the systems are operating during the first few weeks on the premises. A facility condition assessment (FCA) provides complete data on the usable life of all assets. It also serves as the foundation for all future upgrade and maintenance activities.

Fremont  CA: Effective facility management takes a significant amount of effort. A facility manager's responsibilities will frequently be vast and diversified, ranging from providing exceptional service to ensuring that the entire facility operates at peak efficiency. These criteria necessitate a diverse set of abilities from anybody hoping to thrive in this field.

When combined with the fast-paced activity of a typical contemporary facility, all of these responsibilities might look daunting to a rookie facility manager; however, this does not have to be the case. When taking on the leadership of a new job, a few key areas always demand the greatest attention. Identifying and managing these areas from the start can serve as the foundation for long-term success.

The following are the few things that new facility managers must perform in their first 90 days.

• Understand the contract requirements

Facility managers must pay particular attention to the scope of services for each contract and keep track of any fines for nonperformance or violations. In addition, they will need to understand the service-required delivery standards, the defined Key Performance Indicators (KPIs), and how performance will get monitored.

The key performance indicators (KPIs) are essential to the success of the facility management contract because they specify the vital criteria that the customer expects from the facility management service provider. Response time, availability, downtime on crucial assets, and so on are examples of typical KPIs. Before any successful planning can take place, all of this must get fully understood.

• Conduct a facility condition assessment

It is critical to understand the present status of the physical structure(s) and how all of the systems are operating during the first few weeks on the premises. A facility condition assessment (FCA) provides complete data on the usable life of all assets. It also serves as the foundation for all future upgrade and maintenance activities.

• Implement a proactive maintenance management program

According to the information acquired during the FCA, facility managers now know to prioritize repairing and maintaining all the assets under their care. As a result, they may now move on with planning and scheduling a proactive maintenance program for each asset. Furthermore, compared to spending money on reactive and emergency repairs, an aggressive maintenance program will help them to save money in the long run.

The details of whatever maintenance approach to employ will depend on the criticality of the equipment in issue and available money. However, when a computerized maintenance management system gets used to support a maintenance strategy, the total return on investment rises.